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Many of
the symposia presented at meetings are also adapted for presentation
as a conference proceedings. The proceedings may take the form of a
print volume, a CD-ROM, an e-book, journal content, or some combination
of platforms. Publication plans for the presentations to be included
in a symposium are typically delineated on the Abstract Submission Form.
When a symposium is to be published, the abstract author is asked to
indicate whether he or she is willing to provide a manuscript for the
proceedings.
If the
symposium in which you are participating is scheduled to be documented
in a proceedings publication, the system will automatically notify you
that your presentation is invited for inclusion in the proceedings (the
co-authors of your abstract will be notified of this invitation having
been extended as well). A few days before the final submission deadline,
the system will send you an e-mail reminder to submit a manuscript.
When
submitting a manuscript, the paper must be developed according to
the manuscript preparation guidelines. A URL for the specific guidelines
to employ will appear in the e-mailed invitation to participate
in the proceedings. If you have questions about these guidelines
or wish to start on the paper prior to receiving the invitation,
either visit the general author
guidelines page or contact staff (proceedings@programmaster.org).
Once
you have been prompted via e-mail notification to submit a manuscript
and you have prepared your manuscript, you are ready to submit
the paper for consideration by the proceedings' editor. To do this,
-
Log in with your ProgramMaster username and password.
-
Click
on the "Presenter/Author Tools" link of the Main
Menu.
- Find
the relevant abstract in the list presented and look for the designation
of "Upload Manuscript".
- Complete
the Manuscript Submission for Proceedings Publication form. Be sure
to complete all relevant fields.
- Click
the "Browse" button near the bottom of the form and
navigate to the manuscript on your computer.
- Click
the "Submit My Manuscript" button.
Note: To
upload a manuscript, your log-in identity must have administrative
access for the original abstract that was submitted for the conference
program.
As
pertains to your manuscript submission, the system automatically
generates the following e-mail messages:
-
An
invitation to you and the abstract co-authors to submit a paper
based on the abstract for inclusion in the proceedings publication.
- A
reminder to submit the properly formatted manuscript a few days
in advance of the submission deadline.
-
An
acknowledgement to you confirming your submission and recapping
the essential elements of the paper.
-
A
notification to your co-authors as listed on the original abstract
(at least those for whom you have provided an e-mail address)
alerting them that you have submitted a manuscript based on the
original abstract for the proceedings. The substance of the submission
will be recapped.
-
A
notification to the proceedings editor that a manuscript is ready
for his/her review.
- A
notification to you if the manuscript is accepted contingent on
modifications being made to the manuscript.
- A
notification to you and the original abstract co-authors when
the paper receives the status of Accepted or Rejected.
Once your
manuscript is submitted, it will be assigned a status. This status is
automatically updated as the manuscript progresses through the various
steps of the approval process. The statuses of your manuscript submissions
can be viewed by selecting "Presenter/Author Tools"
from the Main Menu. This same link will provide you access to the submission
as well. The following statuses may be shown:
-
Submitted:
The manuscript has been submitted but has yet to be reviewed by the
editor. If you wish, you still have the opportunity to upload a new
version of the manuscript. You and the abstract co-authors will receive
an e-mail confirmation and recap of the submission.
-
Accepted:
The editor has accepted the manuscript as submitted, and your paper
will be included in the proceedings. An e-mail message will be sent
to you and the abstract co-authors to alert you as to the acceptance
of the manuscript. You can view a submission with this status, but
you can no longer edit it.
-
Accepted
if Modified: The editor has accepted your manuscript on the contingency
of changes being made. The required changes will be communicated
to you via an e-mail message. In this message, you will be given
a date by which you must make the required changes to your submission.
-
Saved
But Not Submitted: You began to complete the Manuscript Submission
for Proceedings Publication form, but did not complete it. You have
editing access to the form until the manuscript submission due date.
If you do not formally submit the manuscript by the deadline (by clicking
the "Submit My Manuscript" button), the draft document
on which you have been working will be neither submitted nor considered
by the editor for potential inclusion in the proceedings.
-
Rejected:
The editor has reviewed the abstract and found it unacceptable for
inclusion in the proceedings. An e-mail message will be sent to you
and the co-authors of the original abstract to alert you as to the
rejection of the manuscript. Reasons for the rejection, if any have
been provided by the editor, will be contained within the e-mail message.
You can view a submission with this status, but you can no longer
edit it.
-
Cancelled
Prior to Acceptance: Prior to the manuscript being reviewed by
the editor, you have decided to withdraw it from consideration. The
status is assigned by the author by clicking the "Cancel this
Submission" button at the bottom of the manuscript form.
The editor will not consider the manuscript for inclusion in the proceedings.
Once cancelled, a manuscript cannot be resubmitted.
-
Cancelled
After Acceptance: At some time following acceptance of the manuscript,
you decided that the manuscript must be withdrawn from the proceedings.
This status can only be assigned by staff (proceedings@programmaster.org).
You can view a submission with this status, but you can no longer
edit it.
You may
only edit manuscript submission forms that have specific statuses
as shown via the "Presenter/Author Tools" link from
the Main Menu. From this menu item, you will see the statuses of all
submissions that you have made under the current log-in identity.
You will also see which items are available for viewing only and which
are available for editing.
Only
manuscripts with the following statuses can be edited (i.e., make
changes to the content of the form fields or upload of an entirely
new file):
-
Submitted
-
Saved
But Not Submitted
-
Accepted
if Modified
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