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Conference Tools for 7th World Congress on Integrated Computational Materials Engineering (ICME 2023)
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Presenter/Author Tools
Organizer/Editor Tools
Manuscript Author Information


Publishing in a Proceedings |Back to Help|

Many of the symposia presented at meetings are also adapted for presentation as a conference proceedings. The proceedings may take the form of a print volume, a CD-ROM, an e-book, journal content, or some combination of platforms. Publication plans for the presentations to be included in a symposium are typically delineated on the Abstract Submission Form. When a symposium is to be published, the abstract author is asked to indicate whether he or she is willing to provide a manuscript for the proceedings.

If the symposium in which you are participating is scheduled to be documented in a proceedings publication, the system will automatically notify you that your presentation is invited for inclusion in the proceedings (the co-authors of your abstract will be notified of this invitation having been extended as well). A few days before the final submission deadline, the system will send you an e-mail reminder to submit a manuscript.

Manuscript Preparation Guidelines |Back to Help|

When submitting a manuscript, the paper must be developed according to the manuscript preparation guidelines. A URL for the specific guidelines to employ will appear in the e-mailed invitation to participate in the proceedings. If you have questions about these guidelines or wish to start on the paper prior to receiving the invitation, either visit the general author guidelines page or contact staff (

Submitting a Manuscript for a Proceedings |Back to Help|

Once you have been prompted via e-mail notification to submit a manuscript and you have prepared your manuscript, you are ready to submit the paper for consideration by the proceedings' editor. To do this,

  1. Log in with your ProgramMaster username and password.
  2. Click on the "Presenter/Author Tools" link of the Main Menu.
  3. Find the relevant abstract in the list presented and look for the designation of "Upload Manuscript".
  4. Complete the Manuscript Submission for Proceedings Publication form. Be sure to complete all relevant fields.
  5. Click the "Browse" button near the bottom of the form and navigate to the manuscript on your computer.
  6. Click the "Submit My Manuscript" button.

Note: To upload a manuscript, your log-in identity must have administrative access for the original abstract that was submitted for the conference program.

E-Mail Notifications |Back to Help|

As pertains to your manuscript submission, the system automatically generates the following e-mail messages:

  1. An invitation to you and the abstract co-authors to submit a paper based on the abstract for inclusion in the proceedings publication.
  2. A reminder to submit the properly formatted manuscript a few days in advance of the submission deadline.
  3. An acknowledgement to you confirming your submission and recapping the essential elements of the paper.
  4. A notification to your co-authors as listed on the original abstract (at least those for whom you have provided an e-mail address) alerting them that you have submitted a manuscript based on the original abstract for the proceedings. The substance of the submission will be recapped.
  5. A notification to the proceedings editor that a manuscript is ready for his/her review.
  6. A notification to you if the manuscript is accepted contingent on modifications being made to the manuscript.
  7. A notification to you and the original abstract co-authors when the paper receives the status of Accepted or Rejected.
Manuscript Statuses |Back to Help|

Once your manuscript is submitted, it will be assigned a status. This status is automatically updated as the manuscript progresses through the various steps of the approval process. The statuses of your manuscript submissions can be viewed by selecting "Presenter/Author Tools" from the Main Menu. This same link will provide you access to the submission as well. The following statuses may be shown:

  • Submitted: The manuscript has been submitted but has yet to be reviewed by the editor. If you wish, you still have the opportunity to upload a new version of the manuscript. You and the abstract co-authors will receive an e-mail confirmation and recap of the submission.
  • Accepted: The editor has accepted the manuscript as submitted, and your paper will be included in the proceedings. An e-mail message will be sent to you and the abstract co-authors to alert you as to the acceptance of the manuscript. You can view a submission with this status, but you can no longer edit it.
  • Accepted if Modified: The editor has accepted your manuscript on the contingency of changes being made. The required changes will be communicated to you via an e-mail message. In this message, you will be given a date by which you must make the required changes to your submission.
  • Saved But Not Submitted: You began to complete the Manuscript Submission for Proceedings Publication form, but did not complete it. You have editing access to the form until the manuscript submission due date. If you do not formally submit the manuscript by the deadline (by clicking the "Submit My Manuscript" button), the draft document on which you have been working will be neither submitted nor considered by the editor for potential inclusion in the proceedings.
  • Rejected: The editor has reviewed the abstract and found it unacceptable for inclusion in the proceedings. An e-mail message will be sent to you and the co-authors of the original abstract to alert you as to the rejection of the manuscript. Reasons for the rejection, if any have been provided by the editor, will be contained within the e-mail message. You can view a submission with this status, but you can no longer edit it.
  • Cancelled Prior to Acceptance: Prior to the manuscript being reviewed by the editor, you have decided to withdraw it from consideration. The status is assigned by the author by clicking the "Cancel this Submission" button at the bottom of the manuscript form. The editor will not consider the manuscript for inclusion in the proceedings. Once cancelled, a manuscript cannot be resubmitted.
  • Cancelled After Acceptance: At some time following acceptance of the manuscript, you decided that the manuscript must be withdrawn from the proceedings. This status can only be assigned by staff ( You can view a submission with this status, but you can no longer edit it.
Editing Your Manuscript Submissions |Back to Help|

You may only edit manuscript submission forms that have specific statuses as shown via the "Presenter/Author Tools" link from the Main Menu. From this menu item, you will see the statuses of all submissions that you have made under the current log-in identity. You will also see which items are available for viewing only and which are available for editing.

Only manuscripts with the following statuses can be edited (i.e., make changes to the content of the form fields or upload of an entirely new file):

  • Submitted
  • Saved But Not Submitted
  • Accepted if Modified


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